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There may be times you would like to send a document, file or graphic to someone via email. To do this, you can send this file as an attachment.

Note: Whenever you send someone an attachment, it’s best to mention this in the body of your message. You should also mention the name of the file being sent. This will let the recipient know it was intentionally attached and is not a virus. Many email systems will block a message that has an attachment with an .exe extension.

Note 2: If you are sending a text or word document to yourself or a faculty member, it is best to include the file as an attachment so the formatting of the document is not lost.

To add an attachment:

• Click on “Attach a file” on the top of the email and access your computer's hard drive to search for the file you'd like to send. Once you find the file, just click "Open" and the file should be uploaded to your email. This may take a moment, depending on the size of the file and the speed of your Internet connection.
• To attach more files to the email, repeat until all your files are listed. If you need to remove one of the attachments from the list, check the X and the attachment is removed
• After completing the message and adding the attachments, click the "Send" button, located above or below the message box.

In your Inbox, click on the "Compose" link near the top of the page.

In the “To” field, type in the email address for each person receiving your message. If you are sending an email to another student, use TheirNetworkID@wolfmail.sunyacc.edu. If entering more than one address, separate them with a comma. If you are sending an email to a faculty or staff member, use TheirNetworkID@sunyacc.edu.

Notes:

• “To” means the message is primarily intended for that individual.
• “CC” (Carbon Copy) is used for sending a copy of the message to other interested individuals who don’t necessarily need to respond.
• “BCC” (Blind Carbon Copy) is the same as “CC,” but no recipients of the message will see the addresses of individuals included under BCC. This should rarely, if ever, be used.

In the “Subject” field, type in a subject for the message (this should not be left blank). If you are sending the message to an instructor, it is recommended you include the CRN number of your course in this field.

Type your message in the box at the bottom of the page. If you are conversing with a faculty member, it is recommended you include your Banner ID number in your signature line.

When you are finished typing your message, click the “Send” button, located both above and below the message box.

To delete an email, click the box in front of the email you want to delete and click the “trash can” at the top of the screen.

To recover an email once it has been deleted, click the “Trash” link on the left side of the page, check the box next to the email you wish to recover, under “Move Selected To” use the drop-down field, select where you want to move the message, then click the “Move” button.

You might want to forward a message to someone else; that is, send a message that was sent to you to one or more people. Forwarding a message saves you the trouble of composing a new message with the same information. To forward a message:

• Read the message you would like to forward. Once the message is on the screen, click on the “Forward” link. You should be able to see the original message in the message box at the bottom of the page (where you normally compose your own).
• Type in the address(es) you want to forward the email to in the “To” field. If entering more than one address, separate each with a comma.
• Add any other text you would like to include in the message box at the top or bottom of the message box.
• Click the “Send” button, located either above or below the box with your message.

To print an email, open the message, then click the "View Printable Version" link at the bottom of the header in Options, then click the "Print" button. To close the printable version, click the "Close" button.

When the message is open on the screen, click on the "Reply" link, which is an arrow near the top right of the message. The address in the “from” field of the original email will automatically be inserted in the “To” field.

The message you are replying to will appear at the top of the screen and the response box will appear below. You have all the editing options available when creating a new message.

After you are finished typing your message, click the “Send” button, located in the lower-left corner of the message box.

When you are finished with your email account for the session, you need to sign out. If you do not sign out, the next person who sits at the computer you used can access your email account. To sign out, click the "Sign Out" link in the upper-right corner of the webmail page.